A Busy Hurricane Season is Impacting Large Events Across the East Coast

Hurricane Ian has set its sights on West Florida. Along with statewide emergency evacuations, several event cancellations have been announced throughout Florida, Georgia, and the Carolinas. In addition to Disney World shutting down, tourism bureaus across Florida have canceled local events and urged tourists to leave the area. The storm has also impacted large events in Florida, including the cancellation of the International BoatBuilders’ Exhibition and Conference (IBEX)

At Legacy Logistics, our professional event management and logistics team members understand how complex planning for and responding to an emergency can be. To help, we track and react to weather and other emergency events that impact the transportation and events industry. We also help our clients plan for emergencies in advance so that responding to event changes is as smooth as possible. Legacy understands the importance of communication, flexibility, and 24-hour support when responding to an emergency. If you’re looking for a logistics partner prepared to step up when a disaster strikes, reach out to our team today to see how we can support your large event logistics this year.  

Building an emergency preparedness plan is one thing your event team can do in advance to minimize the impact of weather on your event calendar. Just like you have a disaster preparedness plan for your home and family and an emergency fund saved for responding to a crisis, your business should also have one. An emergency preparedness plan should include a crisis communications plan for employees and public communications, a review of your insurance coverage, and an evacuation and shelter-in-place plan. In addition, create and share a printed emergency contact list, which event travelers, leadership, and communications staff should always keep with them. 

In an emergency, ensuring the safety of your team members is key. This includes following state and local evacuation guidelines and post-event requests by emergency responders. Once all team members are safe and accounted for, planning for event date and location changes, cancellations, and more can begin. Having a trusted event logistics partner on board can help reduce the impact on your event schedule and your team members when changes are needed.

In addition, understanding the national impact on shipping and transportation timelines can help you plan your next move. For a hurricane like the current one hitting Florida, the effects are often far-reaching – with multiple states, roadways, and airports impacted for many days. Once the storm moves on and clean-up begins, emergency response vehicles can also impact traffic into the affected area. Our team will be with you every step of the way.

Large events impacted by Hurricane Ian:

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